Arrival Information

Items to Review or Complete upon Arrival

Visa Application

If you are not a U.S. citizen or resident, please contact the Davis International Center at your earliest possible convenience. Their office supports Princeton's international students and scholars, including visa services and immigration matters.

PUID, NetID, and Email

We will be using your Princeton email address for all communications going forward. Please set up your Princeton email using a temporary password that will be emailed to you seven days before your start date. If you have not received it, please contact our OIT Helpdesk to retrieve it using this chat option (click on “I do not have Princeton credentials”). You will also need to set up Duo two-factor authentication for security.

Housing

If you need housing, you can start searching for housing on the faculty and staff housing page). Applicants with a NetID should submit an Application through online Housing System. Those who have not yet received a NetID should contact via email: [email protected]. Please also check this Tiger ReTail.  *Please note that currently the department does not offer moving reimbursement.

Webpage

Please send a professional headshot for our website to pqicentral.

Arrival Information Form

After you have a permanent address in Princeton, please complete the Arrival Information Form.

New Hire

Explore the University new hire page.

University Benefits

Explore the University benefits. If you are eligible for benefits, please enroll at HR Self Service.  Please read the benefit booklet and contact [email protected] with any questions.

TigerCards

A University photo identification card, also known as a TigerCard, can be obtained in the TigerCard Office, located in New South, ground floor. Please fill out a form to request your card and you will be notified when the card is ready for pick up.

Parking Permits

Parking permits can be obtained using a form.

Internet Access

Princeton faculty, students, and staff should use eduroam to connect to the Internet. When prompted, enter your full email address (including @princeton.edu) and password. Visit the Service Portal for additional eduroam information.

Princeton University is a participant in the international eduroam network access service. This service allows members from participating institutions to gain instant and secure access to the eduroam wireless network using credentials from a participating home institution. If you are eduroam-enabled and you have authenticated at your home institution, the eduroam wireless connectivity at Princeton is seamless and invisible to you. For Princeton faculty, staff and students, you can travel the world and use eduroam for wireless connectivity at all eduroam participating partners.

Building Policies

Please read about our building policies.

Rights, Rules, Responsibilities

Rights, Rules, Responsibilities is intended to provide a concise reference and guide for all members of the Princeton University community. Included here are brief statements of University policies most likely to be applicable to and of interest to all University constituencies.

Preventing Sexual Harassment Training

All faculty and staff (including visiting researchers) are required to complete Preventing Sexual Harassment Training. You will receive an email when the training is ready, so you can login and take the training online. The program typically takes less than 45 minutes to complete. You do not have to complete the entire program in one sitting – the program will automatically bookmark your stopping point, and you may return to it at a later time. If you have additional questions, or if you need assistance to access or complete the program, please contact the Office of Gender Equity and Title IX Administration at [email protected] or 609-258-8541. For postdocs and visiting researchers only, please provide proof of completion to pqicentral.

Payroll

  • As required by law, employees working in the United States are required to complete the I-9 process at the time of hire or rehire. You are expected to complete your I-9 with the Office of Human Resources within your first three days of employment. You will not be paid until your I-9 is completed. Please be sure to act on the email that you will receive from [email protected] with subject title "Form I-9 Access for New Hire: Must Complete Prior to Work." You need to complete this action immediately using the Tracker system (check spam/junk folders in email).

    You must also present your original work authorization documents to the Office of Human Resources. Make an appointment to meet with a Human Resources representative on campus during selected times. Please refer to the email sent to you with details and the list of acceptable documents that you are required to bring to Human Resources to complete the I-9 process.

  • Princeton uses Sprintax Calculus to help international faculty, staff, and students determine U.S. residency status, calculate tax withholding from payments, determine eligibility for tax treaty benefits, generate tax reporting documents. Sprintax Calculus is a tax-software program that collects your tax residency and visa information so Princeton is able to determine how to tax you, and if you are eligible for any tax exemptions due to a tax treaty with your home country. When you join the University, you will automatically be added to Sprintax Calculus.

    The system will send you an email with the subject line: Princeton University {{ firstName }}, welcome to Sprintax Calculus.” It will contain your personal login and password information. Sprintax Calculus has single-sign-on function which will allow for easy access for future log-ins. The system will guide you through a series of questions to complete your record. Find more information here.

  • Please sign up to have your pay direct deposited to your bank account using HR Self Service. Select Payroll and Direct Deposit.

After-Hours Building Access, SALTO Locks, Keys

The E-Quad building is unlocked between 7am and 7pm Monday to Friday. Please submit a request to have your Tigercard programmed to open the building outside those hours. We will obtain approval from your PI before processing your request.

If you need to access to rooms equipped with SALTO Locks, please submit your request online. Lab access requests have to be submitted with a proof of completion of the Laboratory Safety Training. We will obtain approval from your PI before processing your request.

If you need a key or a replacement key, please submit a request. Lab key requests have to be submitted with a proof of completion of the Laboratory Safety Training. We will obtain approval from your PI before processing your request.

Office and lab keys are issued under the agreement that the holder will reimburse the PQI Department $25 upon failure to return each key issued to them. Lost keys will be replaced at a cost of $25 per loss. The replacement fee must be paid in cash or check prior to the key being re-issued. Excessive requests for replacement keys may result in the need to replace the room core or multiple cores. Many department keys have multiple layer access such as unlocking main doors in addition to individual offices. Lost keys compromise the security of the entire building not just the office to which they are issued. The cost of these re-cores will be the responsibility of the key holder.

Travel

Please contact your faculty assistant before making any conference travel arrangements. All travels have to comply to university policies in order to get reimbursed. If not, you will NOT be reimbursed and will be responsible for the expenses. Please go to your PI webpage to find your faculty assistant's information.

Purchasing

All purchases must be approved by your PI and submitted to pqicentral. 

Mailboxes

Mailboxes are located on the third floor of the B-Wing at E-Quad. Please make sure to empty it regularly. Mails that are too big for the mailboxes will be delivered to the Purchasing Office B317. You will receive an email to pick it up.

Resignation

Should you need to end your appointment earlier than the appointment end date, please send a resignation letter to pqicentral and your advisor at least 30 days before your last day. The letter should include the reason of the resignation, name of new employer (if applicable), the last date of work, a forwarding mailing address, and a forwarding email address. Please read more information in the Exit Information page.